Privacy policy
This privacy policy informs you about how and for what purpose personal data is processed when you use our website.
1. person responsible for data processing and data protection officer
Responsible according to Art. 4 Abs.
7 GDPR is: BitKollegen GmbH Drostestraße 16 30161 Hannover Headquarters Hannover Phone: 0511 538 999-70 Email: datenschutz(a)bitkollegen.de You can reach our data protection officer at datenschutz(a)bitkollegen.de or at the above postal address with the addition “The Data Protection Officer”.
2. access to our website
When you visit our website, we process personal data in order to guarantee the smooth, functional and secure operation of our website.
The following data may be processed – Operating system and current IP address (last octet shortened) of the terminal device you use to visit our website – Browser (type, version and language setting) – The amount of data retrieved – Date and time of access – Position data (country, city, town) – The URL of the previously visited website (referrer) – The URL of the (sub)page you access on the website – The Internet service provider of the accessing system The collection of data and storage in so-called “log files” is technically necessary in order to display our website to you and to ensure the stability and security of the website.
This is also our legitimate interest in data processing.
The legal basis is Art. 6 para.
1 sentence 1 lit.
f GDPR.
This website is hosted by the service provider Hetzner Online GmbH, Industriestr.
25, 91710 Gunzenhausen, Germany, with whom we have concluded a data processing agreement.
Your data is processed in a German data center.
Immediately after your data is collected, your IP address is anonymized and the collected data is deleted within 14 days, as long as there are no legal retention periods preventing the deletion of the data.
3. contact
When you contact us, we will process yourwe process your personal data. Depending on the type of contact, we process your name, e-mail address, telephone number as well as the date and time of the appointment and meeting participants. The data that is absolutely necessary for making contact is marked in our contact form. The data is processed either on the basis of Art. 6 para. 1 sentence 1 lit. b GDPR as part of the initiation or implementation of pre-contractual measures or on the basis of our legitimate interest in processing and responding to your other concerns in accordance with Art. 6 para. 1 sentence 1 lit. f GDPR. Further information is not mandatory for establishing contact and is therefore provided voluntarily on the basis of your consent in accordance with Art. 6 para. 1 sentence 1 lit. a GDPR. Your personal data will be deleted – subject to statutory retention periods – as soon as the purpose of storage no longer applies. This is the case when your request has been fully processed and no further communication with you is required or requested by you. We work with Microsoft Ireland Operations Ltd, One Microsoft Place, South County Business Park, Leopardstown, Dublin 18, Ireland as part of your contact and for online video conferences and appointment bookings. We have concluded an order processing agreement with Microsoft.
4. cookies
Cookies are stored on your computer when you use our website.
Cookies are small text files that are stored on your hard disk and assigned to the browser you are using and through which certain information flows to the site that sets the cookie.
Cookies cannot execute programs or transfer viruses to your computer.
They are used to make the website more user-friendly and effective overall.
We use technically necessary cookies that are required for the provision of the website.
The legal basis for this is Art. 6 para.
1 sentence 1 lit.
f GDPR in conjunction with. § Section 25 para.
2 No. 2 TTDSG.
Our legitimate interest lies in the technically flawless and user-friendly presentation of the website.
In the case of cookies that are not technically necessary, the processing is based on your consent in accordance with Section 25 para.
1 TTDSG and Art. 6 para.
1 sentence 1 lit.
a GDPR.
We request your consent as part of our cookie banner.
You can revoke your consent at any time and without giving reasons with effect for the future by removing the check mark you have set for consent in the cookie banner under the respective category and then saving the settings.
You can find more information about the cookies used on this website in our cookie banner.
You will also find information about the cookies used by our website below:
| Name of the cookie | Storage period | Purpose | Technically required |
| wp-settings-1 | 12 months | Display and customization of the user interface | Yes |
| wp-settings-time- | 12 months | Display and customization of the user interface | Yes |
| borlabs-cookie? | 6 months | Storage of given consents | Yes |
| _pk_id.XY.xYZY | 24 months | Identification of a user for the analysis of Matomo | No |
| _pk_ses.XY.xYZY | 30 minutes | Identification of a session for the analysis of Matomo | No |
5. matomo
We use the web analysis service Matomo for the needs-based design of our website.
Matomo creates user profiles on the basis of pseudonyms.
For this purpose, cookies are stored on your end device and read by us.
In this way, we are able to recognize and count returning visitors and track your usage behavior on our site.
Matomo shows us the areas of our website where the mouse is moved most frequently or areas that are clicked on most often.
In doing so, we process your technical device data, browser information and IP address as well as your usage behavior.
After collecting your data, we anonymize it by truncating the last two bytes.
All user-related raw data is deleted six months after it is collected.
The generated reports and aggregated data are deleted after 15 months.
The data processing takes place on the basis of your consent given in the cookie banner in accordance with § 25 para.
1 p. 1 TTDSG and Art. 6 para.
1 lit.
a GDPR.
We process the data for the purpose of analyzing our reach and improving the content provided.
Further information on Matomo’s terms of use and data protection regulations can be found at: https://matomo.org/privacy/.
6. LinkedIn
We maintain the following publicly accessible company profiles on social networks: https://www.linkedin.com/company/bitkollegen Data processing The operators of social media networks allow us to view your public profile data such as profile picture, name, profession, date of birth, place of residence, age and gender.
If you become active via our LinkedIn presence in the form of messages, comments, mentions or “likes” that contain personal data (e.g. your name, date of birth or address), we can view this data.
You can determine which of your profile data is publicly accessible yourself in the settings of your social media account.
On our LinkedIn presence, we use the “Analytics” function to retrieve and analyze a summary of data in the form of statistics, such as page views, likes, post reach.
The analysis data does not allow any conclusions to be drawn about individual users.
Purpose of data processing and legal basis Data processing in the context of our social media presence is carried out for the purposes of our public relations work and communication.
The legal basis for the use of our social media links is Art. 6 para.
1 lit.
f GDPR.
The data you enter on our social media pages, such as comments, likes, etc., are published by the social media platforms and used by us only for the above-mentioned purposes.
Further information on the purpose and scope of data collection and processing by the operators of the aforementioned networks can be found in their privacy policies at LinkedIn, https://www.linkedin.com/legal/privacy-policy Duration of data storage Your data collected by us via the social media presence will be deleted from our systems as soon as the purpose of storage no longer applies, you request us to delete it, revoke your consent to storage or the purpose of data storage no longer applies.
Otherwise, we delete this data from our systems after 2 years, provided that there are no mandatory statutory provisions to the contrary.
We have no influence on the storage period of your data that is stored by the operators of social networks for their own purposes.
You can find information on this in the providers’ privacy policies mentioned above.
Lead generation tools We use lead generation tools to acquire new customers.
A lead is a prospective customer who sends their contact details to a company whose services or products they are interested in for the purpose of making contact.
We use the LinkedIn Lead Gen Forms service for this purpose.
Data processing We use forms to generate leads.
If you contact us via LinkedIn Lead Gen Forms, personal data (e.g. name, e-mail address or your telephone number) will be stored by LinkedIn and transmitted to us.
We use this data to contact you and provide you with targeted information about our services and products.
Purpose and legal basis The use of lead generation tools serves our public relations work and communication with interested parties.
The legal basis for the evaluation of the LinkedIn lead forms is your consent given by submitting the forms. (Art. 6 para. 1 lit. a GDPR).
You can revoke your consent at any time with effect for the future using the contact details provided on our website.
Duration of data storage We store your data that you submit to us via Lead Gen Forms for a period of 2 years from receipt of the completed form.
After that, the personal data will be deleted, provided there are no legal retention periods to the contrary.
With LinkedIn, the lead data is automatically deleted after 90 days.
Further information on how LinkedIn handles your data can be found in LinkedIn’s privacy policy at: https://www.linkedin.com/help/linkedin/answer/87150/linkedin-marketing-solutions-und-die-datenschutz-grundverordnung-dsgvo-?lang=de
7. your rights
You have the right to request confirmation as to whether personal data concerning you is being processed by us.
If this is the case, we will be happy to provide you with information about this personal data and the information listed in Art. 15 GDPR.
In addition, you have the right to rectification (Art. 16 GDPR), the right to restriction of processing (Art. 18 GDPR), the right to erasure (Art. 17 GDPR), the right to data portability (Art. 20 GDPR) and the right to object to processing (Art. 21 GDPR), subject to the relevant legal requirements.
If the processing is based on your consent, you have the right to withdraw this consent at any time (Art. 7 para. 3 GDPR); the lawfulness of the processing carried out on the basis of the consent until the withdrawal remains unaffected.
To exercise your rights as a data subject, please use the contact options listed under point 1.
You also have the right to lodge a complaint with a competent supervisory authority at any time if you believe that the processing of your personal data violates data protection regulations (Art. 77 GDPR).
8. amendment of the privacy policy
We reserve the right to amend this privacy policy at any time in compliance with the applicable data protection regulations.
Current status is March 2023.
